Public comment is limited to three minutes. Speakers must state their name, affiliation, and whom they are speaking on behalf of. Public members who are using handouts are asked to provide an electronic copy in accessible pdf format that will be distributed by DSHS staff to Council members, State staff and for public distribution. Handouts are limited to two pages paper size: 8. Handouts must be emailed to DSHS staff immediately after registering and include the name of the person who will be commenting.
This meeting is open to the public. No reservations are required, and there is no cost to attend this meeting. People with disabilities who wish to attend the meeting and require assistive technology or services should contact Mary Richards, at Mary. Texas Health and Human Services. Search the Texas HHS site. United States. Webcasting Available. Are You a Family Caregiver? Ryan D. Don't try to do this yourself as you need to be able to participate fully by listening and contributing.
If you don't have someone who can attend and serve as a secretary, ask your advisory board members for permission to record the meeting. Providing refreshments is a good idea. Coffee, tea, water, juices, and healthy snacks, such as fruit and muffins, are a nice touch that's always welcome at meetings. After your first meeting, you will have a sense of attendees' preferences for beverages and snacks and can plan accordingly for the next meeting.
Above all, don't fret about your presentation. You're there to share your vision and hopes for your company and to seek advice, not to impress anyone with multimedia presentation effects and the like.
Your long-range goal is to establish a working relationship of trust with your advisory board members, so focus on ensuring that they walk away from the meeting feeling that they've been heard and have contributed meaningfully to the management of your company—and that they're looking forward to the next board meeting. Review the sample agenda, which includes suggested activities with notes to help you run the meeting efficiently. Then print it out and adapt it to your needs.
You can copy it directly into a Word, Excel, or similar document by selecting, copying, and pasting the text. If you plan a morning meeting, immediately following adjournment is the perfect time to take your advisory board members out to lunch especially if snacks weren't served during the meeting.
Remember, though, that the meeting is over and lunch should primarily be a social occasion. You should never schedule a board meeting to run longer than two hours, which is long enough for most people to give their undivided attention to the task at hand.
In future meetings, start with a review of what you've done about the topic that was discussed at the last meeting, and invite your advisory board members' comments about your company's actions. Because the meet and greet is out of the way, you may want to have two discussion topics at future meetings.
You can even have three if you think they'll fit comfortably into the two-hour format, but you should never try to squeeze in more than three. Actively scan device characteristics for identification.
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